Radios, uniforms, torches, batons and ID cards are real capital spread across every site you cover. Most security companies cannot say where theirs is or what it is worth.
At a glance
+4 more in this module
A guard leaves and their radio does not come back. In most operations this is discovered weeks later, if at all, and by then there is no record of who held it or what condition it was in when issued.
Individually the items are small. Across a few hundred guards with normal turnover, replacement becomes a standing annual cost that never appears as a line anyone reviews, because it is spread across petty purchases.
Every item is registered with a category, identifier and where relevant a serial number, then issued against a named guard with a date and condition note. The register answers the two questions that matter: who has this, and what state was it in when they got it.
Because the record exists at issue rather than being reconstructed at exit, a dispute about damage or loss has a documented starting point instead of two conflicting recollections.
The only reliable moment to recover equipment is before the final payment. That requires knowing, at that moment, exactly what the guard holds.
StrataMax generates a recovery checklist from the issue history when a guard is marked as leaving or transferring, and unreturned items can be routed into a deduction workflow tied to the payroll run rather than chased afterwards.
Equipment is part of the cost of serving a client, and it is usually invisible in contract pricing. Sites needing radios, high-visibility kit or specialist equipment carry a real capital cost that the rate card may not reflect.
Tracking assignment by site makes that cost visible per client, which is the input you need when a contract comes up for renewal and someone asks whether it is still worth serving at the current rate.
Every capability below ships as part of equipment — no separate module, no extra integration.
It maintains a register of the equipment a security company issues to guards — radios, uniforms, torches, batons, ID cards — and records who holds each item, when it was issued, its condition, and whether it has been returned.
The system generates a recovery checklist from that guard's issue history at the point they are marked as leaving or transferring. Because the list is produced before final settlement, unreturned items can be routed into a payroll deduction workflow rather than chased after the guard has gone.
Yes. Items can be assigned to a guard, to a site, or to both. Site-level assignment is what lets you see the capital cost of equipping each client location, which is useful input when a contract comes up for renewal.
Yes. Condition is recorded at issue and at return, building a history per item. That history is what turns a damage dispute into a documented comparison rather than two conflicting accounts.
Yes. Reorder alerts fire on configurable stock levels per category, so uniform and consumable purchasing is driven by actual issue rates rather than by someone noticing the store is empty.
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