Operations software for outsourcing companies
Deploy staff across clients, run payroll with controls, and keep finance aligned—without losing weeks to spreadsheets.
Pain points we hear from outsourcing leaders
Manpower and staffing firms juggle clients, sites, and compliance. Disjointed tools make every month harder than it needs to be.
Staff spread across clients and sites
Different contracts, shift patterns, and billing rules make one-size-fits-all payroll painful.
Pay scales and benefits vary by deployment
Excel breaks when every row has a different rule set.
Compliance overhead
TDS, SSF, PF, and CIT need structured processes—not ad-hoc spreadsheets.
Finance needs proof, not promises
Clients and auditors expect traceable approvals and reports.
How StrataMax supports outsourcing operations
Connect deployments, time and expenses, and payroll in one platform—built with Nepal workflows in mind.
Deployment-aware workforce data
Keep employee records, site assignments, and client context in one system.
Payroll that matches your contracts
Flexible periods, overtime, TA/DA, and reimbursements tied to approvals.
Multi-client visibility
Summaries and cost views so leadership sees margin and utilization—not just payroll totals.
Statutory workflows
Structure Nepal payroll components with advisor validation for current rules.
A simple monthly rhythm
- 1
Capture deployments, client sites and shift patterns.
- 2
Run attendance, overtime, and expenses into approvals.
- 3
Close payroll with maker-checker controls.
- 4
Share reports with finance and clients as needed.
Go deeper on payroll features
See statutory workflows, maker-checker, and reporting on our dedicated payroll page—then map them to your outsourcing model.
FAQ
What software do outsourcing companies in Nepal use for payroll?
Teams often start with Excel or generic HR tools, then move to platforms like StrataMax that combine payroll, approvals, and field operations so deployed staff, clients, and finance stay aligned.
Can StrataMax handle multiple clients and different pay rules?
Yes. You can structure cost centers, client-specific deployments, and payroll periods to reflect how your contracts actually work.
Does StrataMax support TA/DA and reimbursements?
Travel allowance, daily allowance, advances, and settlements can be integrated into approval flows and payroll cycles.
How is this different from the HR & Payroll page?
The payroll page focuses on payroll features. This page emphasizes end-to-end outsourcing operations—deployments, multi-client context, and how payroll connects to the rest of the business.
Plan a workflow review
Tell us how you deploy staff and run payroll today—we will show how StrataMax can fit.
Book consultationWhy multi-client deployment breaks generic HR software
A generic HR suite assumes one employer and one workplace. An outsourcing or manpower firm is the employer of record for staff who work at a dozen different client premises, on different shift patterns, at different billing rates, sometimes moving between sites within the same month.
The mismatch shows up at month end. Payroll needs each person's hours, overtime and allowances, and those depend on which site and shift they worked. If deployment lives in one spreadsheet and payroll in another, the two disagree, and reconciling them by hand is where the finance team's month goes.
TA/DA and the cost of manual claims
Travel and daily allowance is a large, recurring, low-value-per-item cost. Claims arrive on paper, get approved informally, and are typed into payroll under time pressure. The controls that exist on a large expense simply are not economic to apply to hundreds of small ones.
Digitising the claim is what makes control affordable. When staff submit TA/DA from the app against a deployment record that already exists, the claim can be checked against where the person actually was, and approval becomes a review of exceptions rather than a signature on everything.
Maker-checker before money moves
Payroll fraud in manpower firms is rarely dramatic. It is a rate adjusted upward, an allowance added, a leaver left on the register for one more cycle. Each is small enough to pass unnoticed in a run of several hundred employees.
A maker-checker workflow separates the person who prepares a payroll change from the person who approves it, and records both. It does not require anyone to be more diligent — it requires two people to act, which is what makes the routine adjustments visible.
IRD-certified billing for monthly client contracts
Outsourcing contracts bill the same clients every month, and every one of those bills has to be a VAT invoice that reaches IRD. Writing them out again each month, then rebuilding the sales book for the VAT return, is where finance teams lose days.
StrataMax Billing is IRD-certified. Last month's bills are copied and issued as one batch, each bill is reported to CBMS as it is issued, the TDS a client withholds is recorded with the receipt, and the registers for the VAT return export to Excel.
Outsourcing and manpower software in Nepal: common questions
What software do manpower and outsourcing companies in Nepal use for payroll?
They need payroll that handles Nepal statutory components — TDS, SSF, PF and CIT — while also tracking which client site each person works at. Generic HR suites handle the first and not the second, which is why most firms end up maintaining a parallel spreadsheet for deployment.
How do you manage payroll for staff deployed across multiple clients?
Deployment is recorded per client site, so each person's hours carry the site they were worked at. Payroll aggregates those hours per employee, and approvals and statutory deductions are applied in one run. Client invoices are issued from StrataMax Billing, which is IRD-certified and uses the same login.
What is a maker-checker payroll workflow?
Maker-checker separates preparing a payroll change from approving it. One user enters the change, a different user reviews and releases it, and both actions are recorded with a timestamp. It is the standard control for catching small unauthorised adjustments in large payroll runs.
Can TA/DA claims be approved digitally?
Yes. Staff submit travel and daily allowance claims from the mobile app against their deployment record, so the claim can be checked against where they were actually rostered. Approvals route to the right supervisor and flow into the payroll run without re-entry.
Does it handle Nepal statutory deductions for outsourced staff?
Yes. Payroll supports TDS, SSF, PF and CIT with configurable rates and thresholds. Because these are revised in the annual budget, review the slabs at the start of each fiscal year with your accountant rather than carrying last year's values forward.